Reports to 

• Head of Mental Health Training and Community Outreach. 

Job Summary 

• The Mental Health Training Executive will provide administrative and logistical support  for mental health training programmes. 
• It involves coordinating training sessions, managing schedules, handling participant  registrations, and ensuring smooth operations of workshops and events. 
• The ideal candidate is detail-oriented, organized, and able to support trainers and  facilitators in executing high-quality training initiatives. 

Roles and Responsibilities 

Oversee training coordination and logistics support.

• Plan, schedule and coordinate mental health training sessions for migrant workers,  volunteers and partners.
• Coordinate and maintain logistics/ resources across the various training  programmes.

Learning administration 

• Maintain data of participants, trainers and stakeholders. 
• Manage registration, attendance tracking and pre/post evaluations.
• Assist in report preparation, documentation and training feedback summaries.

Data management and reporting 

• Identify organisational data sources to facilitate data measurement and analysis.
• Collect and consolidate data from identified data sources. 
• Maintain and update records for training programme evaluations. 
• Conduct initial data analysis and report findings. 
• Compile data analysis reports to present findings. 
• Support tracking of training budgets, expenses, and reimbursements.

Manage Stakeholders and Vendors on training-related enquiries 

• Document, monitor, and attend to training emails, queries, and other feedback.
• Communicate with stakeholders on relevant training updates. 
• Coordinate relevant logistical arrangements with stakeholders (space needed,  shelter, sound system, tables/chairs, etc.). 
• Coordination of volunteer trainers/facilitators. 
• Support curation and implementation of the organisation’s marketing content  based on defined marketing objectives and strategy. 
• Monitor outcomes to track if organisation objectives have been met.

Key Skills and Competencies 

• Knowledge of mental health education, psychological support and psychological first  aid. 
• Understanding of community-based mental health services and stakeholder and  vendor management. 
• Strong organisational and multi-tasking skills to handle multiple training programmes.
• Experience in event coordination, logistics management or training administration.
• Proficiency in Microsoft Office Suite. 
• Strong written and verbal communication skills for coordinating with stakeholders.
• Data analysis skills, monitoring and evaluation of training data. 
• Ability to work independently while supporting a dynamic team. 
• Ability to conduct trainings is a bonus.
  

Qualifications

• Diploma or bachelor’s degree in business administration, psychology, social work or  related field. 
• Minimum 3 years relevant experience in administrative, events coordination or training  support roles.

Working Conditions & Benefits 

•  Location: Ability to travel off site around the country and support trainings after office  hours (evenings and weekends).